Physical Document Management | services | Fortress Inc
Physical Document Management
The Physical Document Management industry is growing exponentially. In addition to the increase in volume other areas such as compliance, legal, security, disaster recovery, access, space limitations, and costs are becoming important issues that companies need to consider when implementing a good physical document management system. With our innovative Fortress Image on Demand and FortressWeb solutions you can be confident we can help you convert your physical documents into electronic documents.
Our most unique physical document service is Fortress Image on Demand. Fortress Image on Demand is the ultimate in efficiency solution for clients who have multiple locations, need imaging and immediate access to records. With Fortress Image on Demand, clients transport all of their records from multiple office locations to be stored in one or two Fortress locations. When a client needs a document, instead of pulling it and physically delivering the file, it is pulled, the contents are imaged, indexed, and the file is uploaded to our secure FortressWeb servers. The physical file is then returned to its original storage location (if requested) or securely destroyed after (30) days. Fortress keeps three copies of the imaged document in all three Fortress data centers in three different cities for secure redundancy. The scanned images can be securely accessed via FortressWeb on any computer with internet access from anywhere in the world saving a company up to 75% over physical delivery. Now this is what you call an environmentally friendly way to do business
The FortressWeb is so efficient and precise it you will never lose track of another document again. It offers the latest in performance, compatibility, and scalability while giving you complete control of your document.
Here is just a sample of what you will be able to do with FortressWeb:
- Manage your files and boxes using user profiles
- Order a single document without having to request a whole box of records
- Set access logs so you know who has access to what documents
- Perform full text searches, use filters to refine and qualify results
- Perform complete audit trails
- See every file in every box via our secure web portal using our Fortress Image/Scan on Demand service
- Indentify, track, store, retrieve and manage boxes located on-site and off-site
- Assign and print intelligent bar code labels for boxes and files
- Establish retention calendars by box type or file
- Track everything using SQL reports
- Scan documents from your desk, directly into our secure online system
Our other physical document management services include:
- Paper documentation storage and management
- Microfilm, Microfiche, and Aperture Card storage and electronic conversion
- Tape Rotation and Storage
- Scanning and Indexing
Call us today to learn more at 1-800-279-8146